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Holly Drake402 30 ave NW Calgary, T2M 2N4 403-695-6005 (home) 403-452-9109 (fax) secretary@yex5360.org -Answer many telephone enquiries and pass along to appropriate committee member if required -Check on a regular basis Post Office box for mail and distribute accordingly -Check for accuracy all outbound youth exchange applications each Fall. If errors, communicate with o/b coordinator and keep track of application. When application is totally correct distribute to Lead Coordinator and Chairman -Order all stationery -Order and stock items for sale of interest to youth exchange students -Take and transcribe Minutes of youth exchange committee meetings and distribute -Type general correspondence -Congratulation letters to new students -Reminder letters to counsellors when instalment fees are due -Follow up on monies owed to District Debriefing weekend -Attend Re entry weekend -Collect registration fees -Liaise with Lead Special Events person -Send out registration information to inbound students, all counsellors, Rotex, y/e Chairs, committee and club Presidents -Type name tags Orientation weekend -Attend Orientation weekend -Book accommodations for committee -Collect registration fees -Keep track of Contracts, Passports and Insurance information from new students -Liaise with Lead Special Events person and members of Red Deer club -Man registration table -Send out registration information to outbound students, parents/guardians, all counsellors, Rotex, y/e Chairs, committee and club Presidents -Type name tags and adhere group ribbons -Type Rotex certificates -Arrange for performance bond refund -Arrange for business cards for outbounds | |||